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Party Planning, Party Supplies in Indianapolis

Tents

(Be sure to read the section titled "Important Tent Information")

Our frame tents are all "block-out white" and made of heavy 16 oz. vinyl. The tents have a 2" aluminum framework which means there is no center post. Ropes are anchored from the tent to the ground using stakes around the perimeter of the tent. Pricing includes frame and tent top, site recommendations, set-up and tear-down.

Our pole tents are the more traditional looking tents with center post(s) positioned down the middle which support and define the shape of the tent. The roof is tensioned over the poles and attached to ropes at designated spots around the roofs edges. The ropes are anchored to the ground using stakes around the perimeter of the tent. Our pole tents are all "block-out white" and made of heavy 14 - 16 oz. vinyl. Pricing includes tent top, site recommendations, set-up and tear-down.

Frame TentPole Tent
SizePriceSizePrice
10' X 10' $140.0020' X 20' $190.00
20' X 20' $240.0020' X 30' $230.00
20' X 40' $280.00
30' X 30' $300.00
30' X 45' $400.00
30' X 60' $525.00
40' X 40' $475.00
40' X 60' $675.00
40' X 80' $875.00
40' X 100' $1,075.00
40' X 120' $1,275.00

The tents listed above are the most requested. If you have a need for larger tents or a specific size tent not mentioned, please call and check for availability.

Sides (see comment about tent sides under "Important Tent Information" item 5 below)

Solid Side - $10.00 per 20' L By 7' W section                                                     
Windowed Side - $15.00  20' L By 7' W section

Lighting

expreslg.jpg (22380 bytes)For night time entertainment, get our cool globe lighting to wrap around the inside perimeter of your tent so your not left in the dark. Pricing varies by size of tent.




Pole Wrapping

stanchion.jpg (24387 bytes)

To step up the elegance of your tent, we offer pole wrapping for the perimeter side poles as well as the center posts.

Price: $10.00 per perimeter side pole.

Price: $30.00 per center post.






Important Tent Information

Installation Requirements / Site Preparation:

We will not abut a tent against a permanent structure (i.e. a house or garage). We have never, nor will we ever, use water barrels or weights in place of stakes. Your safety, and that of your guests is our utmost concern!

To install a tent properly we need a flat, level surface free from trees, tree branches, overhead wires or other overhead obstructions. We need the outside dimensions of the tent plus 5' for proper staking, i.e. a 20' X 20' tent needs a space of 25' X 25'. We need easy access to the site where the tent is to be erected. Easy access means 100' or less from our truck to the site. If the distance is greater than 100', you need to notify us and let us survey the property prior to our arrival.

Please be sure your site is ready (i.e. lawns mowed, vehicles out of the way, etc.) before our crew arrives. If you own a pet, two days prior to our arrival please clear the area of any animal feces and water the area down. Do not allow your pet in that area until after we have installed and removed the tent. If there is animal feces present on the ground, we will not set the tent up until the owner of the property has cleared the area of such animal waste. This includes access ways to the site.

We expect to set the tent up on grass and earth unless otherwise notified. If we arrive and find that we must set the tent up on asphalt or gravel, additional charges will apply which may include additional transportation fees to secure the necessary equipment to install the tent. We cannot setup a tent on concrete. You grant us permission to charge these additional fees without notice.

It is important that you have determined where the tent is to be erected prior to our arrival. If you request us to move the tent to various spots at your site, additional charges will apply that are equal to the cost of the initial tent rental. Please know where your tent is going to be erected prior to our crew unloading it from the truck.

Aardvark's Party Rentals will contact INDIANA811 to have utilities lines marked. Please do not call the 811 number yourself.

The client is responsible for informing Aardvark's Party Rentals of the existence of and the location of any owner installed pipes or wiring, such as but not limited to underground sprinkler systems; septic systems including finger systems; electrical lines for outdoor lighting or that may run to a utility shed; plumbing for outdoor fountains or decorative water displays; computer lines or any other underground obstruction that we might hit by driving a stake 40 inches into the ground.

Failure to inform us of these owner installed obstructions and failure to have them properly marked prior to our arriving to install the tent will result in our setup crew leaving immediately without installing the tent.

We highly recommend that tent sides not be installed unless absolutely necessary.

Delivery/Pickup Service:

Delivery service is available on all orders regardless of size. Additional delivery charges will occur for difficult delivery locations, excessive distance for loading and unloading trucks, specific delivery and pickup times, and after-hours delivery and pickup. Delivery fees quoted may change after site inspection.

Orders are typically delivered 1-3 days in advance of your event while pickups occur 1-2 days following your event. You may request AM (8-12) or PM (12-4) delivery or pickup service and we will try our best to accommadate you.

Please understand that we schedule tents in advance of your event so that if the weather the day we are scheduled to setup is an issue, we can move the setup to the next day. Likewise even on days where the weather is not an issue, sometimes we are forced to move the setup to the following day because of problems in the deliveries scheduled before you. Thus the reason for not coming out the day of the event and setting up tents.

Cleanup/Preparation for Pickup:

All floral arrangements, trash and decorations of any kind should be removed from tent before scheduled pickup time. Client is responsible for breakdown of tables and chairs unless previous arrangements were made. If our crew needs to move equipment or wait for equipment to be moved additional charges may apply.

Weather:

The client understands that tents are temporary structures designed to provide limited protection from weather conditions, primarily sun and rain; however there may be situations, particularly those involving strong winds and lightning, in which the tents will not provide protection and may even be damaged or blown over. Evacuation of tents to avoid possible injury is recommended when severe weather threatens the area where the tent is erected. People must leave the tents and not seek shelter in tents during such conditions.

Because it may be difficult to determine if the weather is severe enough to necessitate evacuation, it is best to error on the side of caution. In other words, if in doubt, evacuate. It is clients responsibility to be aware of changing weather conditions and to exercise their best judgment with regard to the evacuation of the tents.

The client agrees that in the event of a predicted or actual storm or excessive winds, Aardvark's Party Rentals may dismantle any equipment that has been previously installed to ensure safety of all involved.

Safety

In determining if the tent is going to be safe or not, check for the following: 1) Are the corner posts loose or moving. Corner posts support the entire tent. If the stakes to the corner posts are coming out, or moving, contact us immediately. We suggest you vacate the tent until it can be examined by one of our employees. 2) Center post movement. If you note that the center posts seem to be swaying or moving, contact us immediately. We suggest you vacate the tent until it can be examined by one of our employees. 3) Side posts. The side posts of a tent are merely supports to the canopy. If a side posts comes out, that is not unusual and normally can just be put back in its place by the renter. If a large number come out at once, that may be reason to suspect that the stakes are loose and you should contact us immediately. We suggest you vacate the tent until it can be examined by one of our employees. 4) High winds in excess of 30 miles an hour will make the canopy breath, that is the top of the tent will start to rise and fall like it was breathing. This is a good indication that you should vacate the tent immediately and call Aardvark's Party Rentals for further guidance. 5) If you have any concerns about the safety of one of our tents, error on the side of safety and get out from under it and away from it and call Aardvark's Party Rentals for instructions.

Indemnification and Defense:

The client shall indemnify and hold harmless Aardvark's Party Rentals against any loss, liability, damage to persons, things, expenses, livestock, merchandise or other items which it may incur by reason of any claim made by third parties while in, near or about said tents regardless of the cause thereof.

Permits

Please note that Aardvark's Party Rentals is not responsible for acquiring permits for the erection of tents. Please check with the local governmental body to determine if you need a permit to have a tent.

For more information on tent permits, click: Tent Permits

Additional Charges:

Additional charges may apply if:

  • The site is not ready or accessible when the crew arrives
  • There is other than earth and grass to set the tent up on
  • The tent and rented equipment is not ready for prearranged pickup
  • Delivery or pickup is from any location other than ground level (upstairs or downstairs)
  • Customer requires pickups before or after normal business hours
  • Specified delivery/pickup times

Serving the Indianapolis area: Carmel, Cicero, Fishers, Indy, Noblesville, Sheridan, Westfield, and all of Hamilton County and surrounding areas!